That’s right, in just six short Sundays it will be time for another Annual Meeting (February 21). Have no fear; annual meetings are a wonderful opportunity to consider the past year and to make solid plans for the coming year. The meeting should always be swaddled in prayer and the principle characteristics of it should be respect, love and understanding.
Ultimately, the purpose of rules for a meeting is to guarantee that everyone can attend with the assurance that they will be treated with respect, love and understanding.
We will make every effort to get the Annual Report published as soon as possible so that everyone can read it well in advance of the actual meeting. The budget has already been published. If at all possible, we will publish the report sooner than has been the case in the past. Anyone who writes a committee report for the Annual Report would do us all a great service by getting their report into the office as soon as possible.
In order to insure that this year’s annual meeting will be one of respect there are two rules that will be imposed. Motions must be received by me two weeks in advance, before February 7, 2010. During the meeting itself there will be sessional motions, usually intended to keep the meeting progressing along. These motions do not need any advance notice. However, if parishioners want to bring a motion to the floor of the annual meeting advance notice must be given so that those who might disagree with the intent of a motion can prepare to speak their point-of-view.
Another rule that will be in place this year is that questions must be submitted to me seventy-two hours before the meeting. This is to ensure that accurate and clear responses can be given at the time of the meeting.
I look forward to another annual meeting, especially if we swaddle it in prayer.